Organize Your Vault
A 2,000-card collection without organization is a haystack. SlabTrack gives you tags, storage locations, smart filters, and saved views to find any card in seconds.
The three organization tools
1. Tags (free-form labels)
Click into a card → Tags field → type. Common useful tags:
rookie— for rookie cards across all your cardsauto— autograph cardspatch— relic / patch cardsnumbered— anything /99 or smallerpc— your personal-collection holds (never selling)flip-pile— cards you intend to flipkid— cards earmarked for a childregrade— cards you think might bump a grade
Tags are search-indexed. Typing auto in the search bar filters to all auto-tagged cards.
2. Storage location (where it physically lives)
Click into a card → Location field → enter a string like Box 3, Slot 12 or Binder A, Page 4. SlabTrack doesn't enforce a format — use whatever scheme matches your physical setup.
If you reorganize, select multiple cards → Bulk edit → Location → enter the new location. Works for moving an entire box's worth of cards in one operation.
3. Workspaces (separate collections under one account)
If you collect both vintage and modern, or you keep "investment" and "fun" cards separate, create multiple workspaces:
- Account dropdown → Switch workspace → New workspace
- Name it (e.g. "Vintage Vault" or "Kid's Collection")
- Cards added while in this workspace stay separate from your main one
You can switch between workspaces from the dropdown. Total values are computed per-workspace. Useful if you have a "show-and-tell" collection vs. a "never-sell" collection.
Saved filters
The collection page lets you build complex filters and save them. Examples:
| Filter | Useful for |
|---|---|
| Sport = Baseball, Year ≥ 2020, Grade ≥ PSA 9 | Modern baseball gem mints |
| Tags includes "regrade" | Pull-up list when sending to a grader |
| Comp value > $500 | High-end ones to insure separately |
| Trend = ↑, value > $100 | Appreciating mid/high-end |
| Last scanned > 6 months ago | Cards you might want to verify still exist |
Click Save filter and give it a name. Saved filters appear in the left sidebar of the collection page for one-click access.
Smart views
SlabTrack ships with a few default smart views that update automatically:
- Most valuable — top 50 by comp value
- Recent additions — last 30 days
- Big movers — cards up or down > 20% in 30 days
- Insurance candidates — anything > $500 individually
- Stale — last edited > 1 year ago
Insurance-ready export
Collection page → Export → Insurance PDF. Generates a multi-page document with:
- Cover page with your name, total value, card count, generation date
- One row per card: photo, identification, grade, cert number, declared value
- Summary page with totals by sport, by grade, by value tier
Most homeowner's policies allow scheduled-item endorsements for collectibles up to a stated value. This PDF is what most insurers ask for.
Photo storage
Front + back images are stored in S3, served from a CDN. They never expire. If you delete a card, the photos are deleted within 30 days. If you want a backup of all your photos, Account → Export → Download all photos (zip).
If a card is sold, mark it as sold (channel = sold). Don't delete it. Sold history is useful for tax purposes, regret reduction ("did I really sell that for $200?"), and provenance tracking. Deleted cards are gone — there's no undo after 30 days.